Reimbursements & Equipment
Travel/Mileage Reimbursements
If your work requires travel off-campus, you may be eligible for reimbursement of travel expenses, including mileage. Each department is encouraged to develop policies that align with the UF Travel Policy to ensure fairness, consistency and transparency. Generally, travel must be pre-approved, and reimbursement procedures may vary slightly by department. To avoid misunderstandings, discuss your travel expenses with your supervisor before departure.
Departments manage budgets carefully, and travel expenses can accumulate quickly. For comprehensive details on travel reimbursements, refer to the UF Travel Policy.
Tools, Equipment & Supplies
Providing you with the right tools is essential for performing your job effectively. At the same time, it’s important to be mindful of university resources. When starting a new role or if your job duties change, communicate with your supervisor to ensure you have the necessary tools, equipment, and supplies, and receive proper training to use them safely and effectively.
UF property, including equipment, services and office supplies, should be used exclusively for university-related purposes. This includes items such as telephones, email, computers, internet access, printers, copiers, cell phones, tools, vehicles, furniture and any other work-related equipment.
Cell Phones Used for UF Purposes
The university’s Cell Phone and Wireless Communication Device Directive outlines two options for employees who use these devices for job-related duties:
- Employee Reimbursement/Employee Paid: Provides partial reimbursement to faculty and staff for purchasing the device and covering monthly service charges.
- University Provided/Corporate Paid: The university covers the cost of the device and service. Departments must document the justification for the need and ensure the device is used primarily for official business.
For more information on cell phones and wireless communication devices, visit the Procurement Services page.