Navigating the Web & Social Media

 Social Media Use, Guidelines & Policy Implications

Social media platforms offer enjoyable and engaging ways to connect with others who share common interests. Many UF colleges and departments use social media to communicate with employees and students. However, there are important considerations to keep in mind regarding social media use at work.

First, using social media or other websites for personal entertainment during work hours is a significant performance issue. It’s essential to focus on your job responsibilities and not be distracted by social media or other non-work-related activities during work hours.

Second, when using social media, it’s important to avoid giving the impression that you are speaking on behalf of UF. To clarify your personal views, consider adding a disclaimer to your blog or social media profiles, such as: “The views expressed on this [blog, website, Twitter account] are my own and do not reflect the views of my employer.” On platforms like Facebook, consider not listing UF as your employer and avoid using UF logos in your profile pictures. Also, be mindful of your privacy settings to control who can see your posts and personal information.

For more guidance, you can refer to UF’s policy on Social Media Use, Guidelines, and Policy Implications. This policy may apply even outside of work hours and while using personal social media accounts if your activities impact your professional responsibilities, violate any applicable laws, or breach UF regulations or policies.

 Acceptable Use Policy

Many positions at UF require the use of computers and the internet. It’s important to use the university’s IT resources—such as computers, software, networks and electronic devices—appropriately and responsibly. The Acceptable Use Policy provides detailed guidelines, including a summary of acceptable use expectations and general rules.

University IT resources are primarily intended for work-related purposes. Incidental personal use is allowed as long as it does not interfere with your job performance, consume excessive resources or violate any university policies.

Misuse of these resources can lead to serious consequences. For example, using work time to shop online for personal items, running a home business from a UF computer, or accessing inappropriate content on work devices are all clear violations of the policy. Such actions not only breach the university’s guidelines but also negatively affect the work environment and morale.

Most UF staff are responsible and dedicated, but it’s important to remember that inappropriate use of IT resources can have a significant impact on the entire workplace. If you have any doubts about what constitutes acceptable use, it’s always best to consult the policy or speak with your supervisor.